Profile Options for Inventory & Logistics

The following profile options are available in Inventory & Logistics module:

• Allow User to Select Serial Numbers

• Allow PPC Requisition

• Allow Replacement of Item after Warranty Period

• Auto Generate Entity Replacement Number

• Auto Generate MQN Number

• Auto Generate MRN Number

• Auto Generate Material Replacement Number

• Auto Generate Material Return Voucher Number

• Auto Generate Repair Receive Number

• Auto Generate Repair Request Number

• Auto Generate Transaction Number

• Auto Generate Transfer Note Number

• Auto Receive on Material Requisition

• Auto Receive on Material Return Voucher

• Auto Receive on Material Transfer Note

• Default Supplier

• Enable Advanced Search On Stock Details

• Enable Customer Issue After Operational Entity Sale

• Enable Implicit Association

• Enable Implicit Association on Multi Rooms

• Enable Repairing Process

• Enable Simple Transaction

• Enable Stock Points

• Enable cartons

• Implicit Material Requisition On Issue

• Shipped By

The profile options are explained in detail.

• Allow User to Select Serial Numbers: This profile option enables the user to select serial numbers for serialized hardware items while issuing a hardware item. This is applicable for all the screens where serial numbers are captured.  For this profile option, you can set the following values.

Current Values:

Yes: If this profile option value is set as "Yes", then while issuing a hardware, the list of serial numbers available with the operational entity is displayed. User can select the required serial numbers from the list.

No: If this profile option value is set as "No", then while issuing a hardware, the user has to manually enter the serial numbers in the given fields. The list of serial numbers is not displayed.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Allow PPC Requisition: This profile option is set to enable/disable the feature to allow internal operational entities to requisite for PPC items. For this profile option, you can set the following values.

Current Values:

Yes: If this profile option value is set as "Yes" then system allows the internal operational entities to requisite PPC items from Inventory Location. The PPC items are displayed in Item drop-down of Required Items panel in Material Requisition Note screen.

No: If this profile option value is set as "N", then system does not allow the internal operational entities to requisite for PPC. The PPCs are not displayed in Item drop-down of Required Items panel in Material Requisition Note screen.

Default Value: No

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Allow Replacement of Item after Warranty Period: This profile option is required to allow warranty extension and replacement after expiry of a hardware item. For this profile option, you can set the following values.

Current Values:

Y: If the profile option value is set to Y, the system allows the user to extend warranty of a hardware item. The system also allows the user to replace a hardware item after the warrant period of the hardware item expires.

N: If the profile option value is set to N, the system does not allow the user to extend the warranty of a hardware item. Replacement of a hardware item after the expiry of warranty period is also not allowed.

Default Value: Y

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate Entity Replacement Number: This profile option is required to generate a replacement number when making a new replacement for a damaged item.

Current Values:

YES: If the profile option value is set to YES, if you do not want to enter the replacement number manually.

NO: If the profile option value is set to No, if you want to enter the replacement number manually.

Default Value: Yes

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate MQN Number: This profile option is set to enable/disable the feature to generate MQN (Material Requisition Note) numbers automatically whenever an operational entity requests an inventory location for material. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then system generates MQN number automatically whenever a material request is raised in Material Requisition Note screen.

N (NO): If this profile option value is set as "N", then system does not generate MQN number automatically. You have to enter the MQN number manually in Requisition No. field whenever a new material request is raised by the operational entity in the above screen.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate MRN Number: This profile option is set to enable/disable the feature to generate MRN (Material Receipt Note) numbers automatically whenever hardware items are received by an inventory location from a supplier. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then system generates MRN number automatically whenever a material is received in Material Receipt Note screen.

N (NO): If this profile option value is set as "N", then system does not generate MRN number automatically. You have to enter the MRN number manually in MRN No. field in the above screen.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate Material Replacement Number: This profile option is set as enable/disable the feature to generate Replacement Number  automatically at the time of material replacement process. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then system generates Replacement Number automatically whenever a material is replaced in Material Replacement screen.

N (NO): If this profile option value is set as "N", then system does not generate replacement number automatically. You have to enter the number manually in Replacement No. field in the above screen.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate Material Return Voucher Number: This profile option is set as enable/disable the feature to generate Voucher Number automatically at the time of material return process. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then system generates Voucher Number automatically whenever material taken by the operational entity is returned to inventory location in Material Return Voucher screen.

N (NO): If this profile option value is set as "N", then system does not generate return voucher number automatically. You have to enter the number manually in Voucher No. field in the above screen.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate Repair Receive Number: This profile option is set to generate a Receive Note when moving a hardware item from the repair location to the inventory location.

Current Values:

Y (YES): Select Yes if you do not  want to enter the Receive Note manually.

N (NO):  Select No if you want to enter the Receive Note manually.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate Repair Request Number: This profile option is set to generate a Request Note when moving a hardware item from the Inventory location to the request location.

Current Values:

Y (YES): Select Yes if you do not  want to enter the Request Note manually.

N (NO):  Select No if you want to enter the Request Note manually.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate Transaction Number: This profile option is set to enable/disable the feature to generate transaction number automatically for Kit Assembling/Disassembling, Material Issue, Material Receipt and Material Return process. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then system generates Transaction Number/Issue Number/Receipt Number automatically whenever hardware items are assembled/dissembled, issued or received at the time of kit assembling/dissembling, material requisition, material return, material transfer process in the following screens:

• Kit Assembly

• Kit Disassembly

• Issue on Requisition Note

• Receipt On Requisition Note

• Issue on Transfer Note screen

• Receipt On Transfer Note

• Receipt On Return Voucher

• H/W Item Returns

N (NO): If this profile option value is set as "N", then system does not generate transaction/issue/receipt numbers automatically. You have to enter the numbers manually in Transaction No./Issue No./Receipt No. fields in the above screens.  

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Generate Transfer Note Number: This profile option is set to enable/disable the feature to generate Transfer Note Number automatically at the time of material transfer process. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then system generates Transfer Note Number automatically whenever a request note is raised to transfer material from one inventory location to another in Material Transfer Note screen.

N (NO): If this profile option value is set as "N", then system does not generate transfer note number automatically. You have to enter the number manually in Transfer Note No. field in the above screen.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Receive on Material Requisition: This profile option is set as enable/disable the feature to receive material automatically without generating receipt note in material requisition process. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then after generating material request in Material Requisition Note screen and issuing the material in Issue on Requisition Note screen, the operational entity directly receives material from the inventory location. In such case, it is not required to generate Receipt Note in Receipt On Requisition Note screen for receiving the material.

N (NO): If this profile option value is set as "N" then in material requisition process the operational entity receives material form the inventory location whenever Receipt Note is generated against the requisition note.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Receive on Material Return Voucher: This profile option is set to enable/disable the feature to return material automatically without generating receipt note in material return process. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then the operational entity can directly return material to the inventory location by generating return voucher in Material Return Voucher screen. In such case, it is not required to generate Receipt Note in Receipt On Return Voucher screen for material return.

N (NO): If this profile option value is set as "N" then in material return process the operational entity can return the material to a inventory location whenever Receipt Note is generated against the return voucher.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Auto Receive on Material Transfer Note: This profile option is set to enable/disable the feature to receive material automatically without generating receipt note in material transfer process. For this profile option, you can set the following values.

Current Values:

Y (YES): If this profile option value is set as "Y" then after generating material transfer request in Material Transfer Note screen and issuing the material in Issue on Transfer Note screen, the material is transferred to the source inventory location to the destination inventory location. In such case, it is not required to generate Receipt Note in Receipt On Transfer Note screen.

N (NO): If this profile option value is set as "N" then in material transfer process the destination inventory location receives material form the source inventory location whenever Receipt Note is generated against the transfer note.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Default Supplier: This profile option is used to set the default supplier for PPC items.  For this profile option, you can set the following values.

Current Values: Select the supplier from the drop-down.

Default Value: NA

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Enable Advanced Search On Stock Details : This profile option  to retrieve stock details for a specified period.                

Current Value:

Yes: This profile option value is set as 'Yes' to display the date filters, which helps you to retrieve stock details for a specified period in Stock Details screen.

No: If this profile option value is set as 'No' then the date filters are not displayed and the stock details are displayed till the system date.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Enable Customer Issue After Operational Entity Sale: This profile option is used to allow secondary sale that is sale to operational entity through One Time Sale screen. For this profile option, you can set the following values.

Current Values:

True: If the profile option value is set to "True" then the system allows operational entity sale from One Time Sale screen.

False: If the profile option value is set to "False" then the system does not allow operational entity sale.

Default Value:

Note: This profile option value can be overridden by the normal user in View/Modify User Profile Options screen.

• Enable Implicit Association: This profile option is used to enable/disable implicit association feature for single room contract. For this profile option, you can set the following values.

Current Values:

YES: If the profile option value is set as "YES" then hardware item-contract association happens implicitly if one set of smart card or/and decoder already exist with customer before booking the order incase of single room contract.

NO: If the profile option value is set as "NO" then hardware item and contract should be associated explicitly through Association screen.

Default Value: N (No)

Note: This profile option value can be overridden by the normal user in View/Modify User Profile Options screen.

• Enable Implicit Association on Multi Rooms: This profile option is used to enable/disable implicit association feature for multiple room contract. This profile option works in conjunction with the Enable Implicit Association profile option. For this profile option, you can set the following values.

Current Values:

YES: If the profile option value is set as "YES" then association happens implicitly incase of multi-room contract where multiple hardware items exist with the customer. But for multi-room contract, association happens implicitly if Enable Implicit Association profile option value is also set as "YES".

NO: If the profile option value is set as"NO" then hardware items-contract association happen explicitly in Association screen.

Default Value: N (No)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Enable Repairing Process: This profile option is used to enable/disable Repair check box and Repair and Replace Column in Material Return Voucher screen and Hardware Replacement screens respectively.

Current Values:

YES: If the profile option value is set as "YES" then the check boxes are enabled.

NO: If the profile option value is set as"NO" then the check boxes are disabled.

Default Value: N (No)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Enable Simple Transaction: This profile option is set to enable/disable simple transaction which allows operational entity to receive material directly from supplier through Material Receipt Note without generating Material Requisition Note. For this profile option, you can set the following values.

Current Values:

Y (YES): This profile option value is set as "Y" to enable simplified transaction facility. In such case, operational entity can receive material by generating Material Receipt Note and henceforth the material can be directly issued to the customer. To avoid all requisition related transactions, operational entity-inventory location mapping happen implicitly.

N (NO): This profile option value is set as "N" to disable simplified transaction facility. In this case, operational entity cannot receive material through requisition process.

Default Value: N (No)

Note: This profile option value can be overridden by the normal user in View/Modify User Profile Options screen.

• Enable Stock Points: This profile option allows to enable operational entities to hold inventory locations.

Current Values:

Yes: If this profile option value is selected as 'Yes' from the drop-down, then the operatInvenotry locations become stock points, and these stock points can be mapped to operational entities in Operational Entity Stock Points screen. These stock points appear wherever operational entity is present in the application.

No: If the profile option value is selected as 'No', then the entity will not have individual inventory locations in the system.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Enable cartons: This profile option is used to enable cartons in the system. If this profile option is enabled, then carton code column will be displayed in Serial Numbers web page dialog box (in Material Receipt Note screen ).

Current Value:

Yes: Set the value to Yes to enable cartons in the system.

No: Set the value to No to disable cartons in the system.

Default Value: No.

Note: This profile option value cannot be overridden by the normal user in View/Modify User   Profile Options screen.

• Implicit Material Requisition On Issue: This profile option is used to requisite material implicitly upon issue.

Current Value :

Yes: Set the value to Yes to implicitly requisite material upon issue.

No: Set the value to No, the material should be requisite explicitly upon issue. Implicitly requisition does not happen.

Default Value: No.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Shipped By: This profile option is used to capture default shipping service for hardware items. For this profile option, you can set the following values.

Current Values: The values defined in Shipping Service screen appear in the Current Values drop down. Select the required value from the drop-down. This value is shown as default shipped by value and the date is shown as shipped date  in inventory & logistics screens.

Default Value: NA

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.