Profile Options for Receivables

The following profile options are available in Receivables module:

• Affect Receivables on TDS Entry

• Allow Online Payments

• Enable Payment Allocation Reversal

• Display Issuer

• Display Standing Instruction Limit

• Interactive Online Payment

• Is Customer Vault Enabled

• Is Online Creditcard Validation Required

• Line Item Allocation Rule

• Online Payment

• Payment Allocation Level

• Payment Allocation Priority

• Payment Posting

• Payment Settlement Period

• Reactivate Upon Payment

• Retention Period For Deleted Cards

• View Prospect details

The profile options are explained in detail.

• Affect Receivables on TDS Entry: This profile option is used to affect the customer receivables, when tax deduction at source (TDS) entry is made.

Current Values:

Y (Yes): If this profile option value is set as 'Y', then the accounts will be posted even if TDS is settled or unsettled.

N (No): If this profile option value is set as 'N 'and the TDS is unsettled, then the account posting will not be done.

Default Value: Y.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Allow Online Payments: This profile option allows the user to make online payment from subscription summary screen. The available payment gateways are displayed in the Select Gateway grid of the Subscription summary screen if the profile option value is set to Yes.

Current Values:

Yes: If this profile option value is set to 'Yes', then the user is allowed to select payment gateway to make online payment.

No: If this profile option value is set to 'No', then  the user will not be able to make online payment.

Default Value: No.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Enable Payment Allocation Reversal: This profile option allows payment allocation reversal for the payments done towards an invoice.

Current Values:

Yes: This profile option value is set to 'Yes'. In this case, if you cancel a payment (payment done towards invoice), the invoice amount is updated. No separate JV is raised.
Example: A payment of Rs.100 is done towards an invoice of Rs.500. After doing the payment, the invoice amount will be Rs.400. The payment of Rs.100 is cancelled. After the payment is cancelled, the invoice amount is automatically updated to Rs.500.

No: This profile option value is set to 'No'. In this case, if you cancel a payment (payment done towards an invoice), a JV is raised for the cancelled amount.
Example: A payment of Rs.100 is done towards an invoice of Rs.500. After doing the payment, the invoice amount will be Rs.400. The payment of Rs.100 is cancelled. After the payment is cancelled, a separate JV is raised for the cancelled amount Rs.100. The invoice amount remains the same Rs.400.

Default Value: No.

Note: This profile option value can be overridden by the normal user in View/Modify User Profile Options screen.

• Display Issuer: This profile option is set to select the issuer details of the credit/debit card while capturing standing instructions for a customer. For this profile option, you can set the following values.

Current Values:

Yes: If the profile option value is set to Yes, user is allowed to select the issuer of card while capturing standing instructions for a customer. A drop-down Display Issuer is displayed in Standing Instructions screen.

No: If the profile option value is set to No, details of the issuer of the credit card/debit card cannot be captured while capturing standing instructions.

Default Value: Yes

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Display Standing Instruction Limit: This profile option is required to capture the standing instruction limit for a customer. For this profile option, you can set the following values.

Current Values:
Yes: If the profile option value is set to Yes, then the user is allowed to capture transaction limit while capturing standing instructions of the customer. The Transaction Limit text box is displayed in Standing Instructions screen, which allows the user to provide the transaction limit.

No: If the profile option value is set to No, then the user is not allowed to capture transaction limit while capturing standing instructions screen.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Interactive Online Payment: This profile option is used to enable online payment for selfcare users. For this profile option, you can set the following values.

Current Values:

Yes: If the profile option value is set to Yes, then a Pay link appears in Account Summary screen in Selfcare. By clicking the Pay link the selfcare user can pay the payments online.

No: If the profile option value is set to No, then the selfcare user cannot pay the payments online.

Default Value: No

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Is Customer Vault Enabled: This profile option is used to make the standing instruction details reside at payment gateway. The customer id and payment id resides with Magnaquest Sure, which are sent to the payment gateway to process the payment. The payment gateway based on the customer id and payment id processes the payment.

Current Values:

True: If this profile option value is set to 'True', then the  the standing instruction details will reside at payment gateway. The customer id and payment id resides with Magnaquest Sure, which are sent to the payment gateway to process the payment. The payment gateway based on the customer id and payment id processes the payment.

False: If this profile option value is set to 'False', then the standing instructions will reside with Magnaquest Sure solution and are sent to the payment gateway to process payment.

Default Value: False.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Is Online Creditcard Validation Required: This profile option is used to make the payment gateway validate the card details i.e. the payment gateway does not accept any testcard details. It validates for exact creditcard details.

Current Values:

True: If this profile option value is set to 'True', then the payment gateway will be enabled to validate creditcard details.

False: If this profile option value is set to 'False', then the card details will not be validated. The payment gateway accepts test card details too.

Default Value: False.

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Line Item Allocation Rule: This profile option is required to configure Line Item Wise Allocation rule. For this profile option, you can set the following values.

Current Values:

Proportional: If this profile option value is set to 'PROPORTIONAL', then within a debit instrument, credit amount allocation is done proportionately towards the line items.

FIFO:  If this profile option value is set to' FIFO', then within a debit instrument credit amount allocation is done towards line items on FIFO basis.

PRIORITY: If this profile option value is set to 'PRIORITY', then the credit amount allocation is done based on the priority of 'Sales' account code.

Default Value: Proportional

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Online Payment: This profile option is set to make payment in online mode. For this profile option, you can set the following values.

Current Values:

Y (YES): If the profile option value is set as Y, then Online check box is displayed in New Payment screen whenever the payment mode is selected as Credit Card. You can select this check box to validate the credit card number and make online payment through external gateway.

N (NO): If the profile option value is set as N, then Online check box does not appear in the above screen for Credit Card payment mode. In this case, the payment can not be made online.

Default Value: Y (Yes)

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Payment Allocation Level: This profile option controls visibility of open item bins and pending bills in New Payments screen while receiving payment.

Current Values: For this profile option you can set the following values:

1- If you set the value as 1 then you can view all the pending bills (bills and debit notes) in Pending Bills tab. You can distribute the payment amount against each debit item.

2- If you set the value as 2 then you can view all the open item bins in Open Item Bin tab. You can distribute the payment amount against each open item bin.

3- If you set the value as 3 then you can view both pending bills and open item bins in Pending Bills and Open Item Bin tab respectively. Depending on the requirement, you can distribute the payment amount against pending bills and open item bins.

Default Value: 3

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Payment Allocation Priority: This profile option is set to prioritize the allocation of credit amount (payment, credit note) towards debit instruments. For this profile option, you can set the following values.

Current Values:

OPENITEM: If the profile option value is set as OPENITEM, then the allocation is done towards debit instruments based on the priority of open item bins associated with them.

INVOICE: If the profile option value is set as INVOICE, then the allocation is done towards debit instruments (invoice and debit note) on FIFO basis.

Default Value: INVOICE

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Payment Posting: This profile option is set to enable or disable payment staging feature. For this profile option, you can set the following values.

Current Values:

MANUAL: If the profile option value is set as MANUAL, then "Staging" button appears in New Payment screen and it allows saving the payment details into staging area for approval. In such case, only privileged users can access such payment details in Pending Payments screen. From this staging area the data can be called back and the actual payment can be made after approval. The payment entries in the staging area can also be cancelled or modified.

AUTO: If the profile option value is set as AUTO, then "Staging" button does not appear in the above screen the payment details are approved directly.

Default Value: AUTO

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Payment Settlement Period : This profile option is set o set a period of time to deposit the same amount which is credited from client's account in to Rackspace account.

Current Values:

In the Current Value box,specify the number of days.

Default Value: 30

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Reactivate Upon Payment: This profile option is set to reactivate the disconnected contracts on payment. For this profile option, you can set the following values.

Current Values:

FALSE: If the profile option value is set to "FALSE", then the disconnected contracts should be reactivated manually.

TRUE: If the profile option value is set to "TRUE", then the disconnected contracts are activated automatically upon payment.

Default Value: FALSE

Note: This profile option value cannot be overridden by the normal user in View/Modify User Profile Options screen.

• Retention Period For Deleted Cards:  This profile option is used to specify the retention period. The Delete Unused Card Details batch job picks up the cards, that are in deleted status since the retention period and nullifies the encrypted card number column.

Current Value: In the 'Current Value' box, specify the retention period in days.

Note: This profile option value can be overridden by the normal user in View/Modify User Profile Options screen.

• View Prospect details:  This profile option is used to view the prospect details without logging into the application (login using URL http://mohan/583/Receivables/PaymentOrder.aspx?MenuID=732&). Prospect details are visible irrespective of the value set in this profile option if the user logs in the application. these details are displayed in Payment Order screen.

Current Value:

Yes:  set the value to Yes to display the Prospect contact details in the Payment Order screen.

No:  Set the value to No to disable the display of prospect contact details.

Default Value: No

Note: This profile option value can be overridden by the normal user in View/Modify User Profile Options screen.